Who we are

Our website address is: http://hampshireout.uk.

What personal data we collect and why we collect it

Donations

We collect information on you (the doner) to establish your identiy and so we can fufil our duties under UK law which require us to validate the source of any donations above the donation threshold.

Contact forms

We collect this information so we can get you involved in our campaign.  We ask for contact details so our coordinators can easily get in touch with you, we ask for your postcode so that we can ensure we only suggest activities within a reasonable travel distance.  We ask for your name as we prefer to be polite and address you by your name!

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We do not use any third party analytics services.

Who we share your data with

We will share your data with our payment provider (PayPal) in the case you are making a donation.  We will not share your information with any other external organisation unless a decision is make to merge our organisation with another.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

For payments and donations we will retain your data for the purposes of fraud detection and prevention for a period of 7 years.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Any information you provide us is under your control, we will not sell or trade your contact information.

Additional information

How we protect your data

All traffic over our site is protected using a secure protocol.  We use servers which are hosted in UK data centres which are protected by firewalls.  Our servers are patched nightly, all non essential services have been removed, our internal network services are only listening on internal IP addresses and we have taken various measure from the CIS benchmarks.

What data breach procedures we have in place

We take nightly backups of all of our data, this incldes the audit logs.  All changes made to records are audited with the user that made those changes.  In the event of any breech we have a process to shutdown the service while we investigate.  The service is managed by an IT professional who volunteers their time.

What third parties we receive data from

None.

What automated decision making and/or profiling we do with user data

None.